Letting and estate agent documents

all downloadable, digital and legally approved

All included in the Southcourt Letting and Estate Agent Business Package

We include a Complete Set of Legal Documents, Contracts, Admin Forms, Standard Letters etc. For use by Letting Agents, Landlords, Estate Agents and Property Professionals. These can be used as printed material as part of our procedures, and/or converted to PDF and sent via email or used in your software.

  • Provided via download and fully editable
  • Includes licence for use one single location business
  • For lettings, tenancy documentation for 1) Scotland or 2) N Ireland are also included

The following forms and documents are all included via download as part of the Southcourt Lettings and Estate Agency Business Package. The prices below are only applicable if purchased separately.

Letting Agency Documents

Letting Agency Terms of Business (Full Management)

Usual price: £19.95 Excl. VAT

Used for Fully Managed Service.

Letting Agency Terms of Business (Tenant Find Only and Rent Collection)

Usual price: £19.95 Excl. VAT

Used for Tenant Find Only and Rent Collection.

Letting Agency Terms of Business (Tenant Find Only)

Usual price: £19.95 Excl. VAT

Used for Tenant Find only.

Assured Shorthold Tenancy Agreement (AST)

Usual price: £29.95 Excl. VAT

This is a 12 page comprehensive assured shorthold tenancy agreement. It sets out the terms of the agreement between the landlord and tenant. The wording regarding the deposit is suitable where the DPS will be used for deposit protection. As this is a standard agreement you will need to amend it to reflect your individual circumstances.

Lead Tenant Declaration Form

Usual price: £19.95 Excl. VAT

Declaration by joint tenants nominating a lead tenant.

Tenancy Deposit Prescribed Information

Usual price: £24.99 Excl. VAT

Document laying out information that landlord is required to provide to tenant.

Pet Addendum (for Tenancy Agreements)

Usual price: £12.95 Excl. VAT

This is an additional page which can be added to an AST laying our the terms and conditions under which a pet may be kept on the premises.

Company Let Agreement

Usual price: £29.95 Excl. VAT

This is a standard template for a company let agreement. It sets out the terms of engagement between the landlord and tenant where the tenant will be a limited company.

High Rent Tenancy Agreement

Usual price: £29.95 Excl. VAT
A standard common law agreement suitable for high rent tenancies. It sets out the terms of engagement between the landlord and tenant. It is suitable when the rent is £100,000 or above per annum.

Assured Shorthold Tenancy Agreement for letting individual rooms (non-resident landlord) in a house.

Usual price: £29.95 Excl. VAT

Suitable for letting individual rooms or bedsits in a house where some common parts are shared with other occupiers. Suitable for some HMOs.

Holiday Let Licence Agreement

Usual price: £29.95 Excl. VAT

This Holiday Let Licence Agreement is for a furnished property (eg a house, apartment, caravan or cottage) for a short fixed term. It is specifically excluded from the Housing Act 1988.

Room Let Agreement (Resident Landlord)

Usual price: £29.95 Excl. VAT

Licence Agreement for Rooms to let in a Resident Landlord Tenancy.

Guarantee Agreement (Deed)

Usual price: £19.95 Excl. VAT

A standard template Deed of Guarantee where a guarantor is required for a tenant.

Section 13 (2) Housing Act 1988 (Rent increase during Periodic Tenancy)

Usual price: £19.95 Excl. VAT

Landlord’s notice proposing a rent increase under a Statutory Periodic Tenancy.

Notice to Quit (Non-Housing Act)

Usual price: £14.95 Excl. VAT
A Notice to Quit for non-Housing Act leases and licences, used to bring the tenancy to an end.

Section 21 (1) (b)

Usual price: £14.95 Excl. VAT

Notice used to give a tenant notice to regain possession of a property let on an AST where possession is required at the end of the current fixed term.

Section 21 (4) (a)

Usual price: £14.95 Excl. VAT

Notice used to give a tenant notice to regain possession of a property once the AST is periodic.

NEW 2015 Section 21 Notice

Usual price: £14.95 Excl. VAT

Notice to be used where the landlord requires possession and where the AST fixed term started on or after 1/10/2015.

Saving Clause

Usual price: £19.95 Excl. VAT

To be added to a Section 21 (4) (a) Notice where the tenancy period is not known or is uncertain.

Section 8 Notice of the Housing Act 1988 (amended 1996)

Usual price: £29.95 Excl. VAT

The Section 8 Notice is used where the tenant is in breach of one or more terms of his tenancy. The notice comes with guidance notes.

Holding (Reservation) Deposit Agreement

Usual price: £14.95 Excl. VAT

This agreement sets out some standard terms of engagement between the landlord and tenant where the property will be taken off the market by the landlord for a period of time in consideration for the tenant paying a holding deposit.

Section 48 Notice

Usual price: £9.95 Excl. VAT
Notification by the landlord of address in England and Wales for service of notices and payment of rent by the tenant.

Inventory of Contents and Schedule of Condition

Usual price: £14.95 Excl. VAT
Document detailing contents and condition of property to be agreed at commencement and checked at termination of tenancy.

Power of Attorney Deed

Usual price: £29.95 Excl. VAT
Allows someone to nominate another person to act in their absence on their behalf in legal matters.

Rent Arrears Letters (x 3)

Usual price: £19.95 Excl. VAT
Standard letters to be used where tenants are in rent arrears.

Standard Letting Letters

Usual price: £65.00 Excl. VAT
This set of 18 letters cover most eventualities which need to be dealt with by Landlords or Letting Agents and Property Managers from initial correspondence between agent and tenant to end of tenancy.

Notice under the Cancellation of Contracts Made in a Consumer's Home or Place of Work etc. Regulations 2008

Usual price: £19.96 Excl. VAT
Information about, and waiver of, the above where the letting agent signs up the landlord in the landlord’s home

New Business Forecast, Business Plan & Cashflow Charts, Local Research Sheets (Total 16 pages)

Usual price: £14.95 Excl. VAT
Documents, forms and charts laid out ready for completion. Assist in new business planning.

Letting Agents Information for Landlords Document (7 pages)

Usual price: £29.95 Excl. VAT
Information provided by letting agent to new landlord client outlining general tenancy matters.

Letting Agents Information for Tenant Applicants Document (2 pages)

Usual price: £19.95 Excl. VAT
Information provided by letting agent to tenant applicant explaining agency procedures.

VARIOUS Letting Agency Day-to-Day Admin Documents

Usual price: £95.00 Excl. VAT
Contents include –
  • Tenant Application
  • Landlord Financial Statement
  • Tenant Financial Statement
  • Property Instruction Details Form
  • Record of Viewings
  • Tenant Checkout Instructions
  • Letting Agent Info for Landlords (7 pages)
  • Letting Agent Info for Tenants
  • Record of Tenant Enquiry
  • Bank Standing Order Instruction for Rentals
  • and much more…

Northern Ireland Tenancy Documentation

Usual price: £75.00 Excl. VAT

For clients based in Northern Ireland we provide a full set of N Ireland Tenancy Documentation

Scotland tenancy documentation

Usual price: £95.00 Excl. VAT

For clients based in Scotland we provide a full set of Scotland Tenancy Documentation

Estate Agency Documents

Sole Agency Terms of Business and Estate Agents Contract

Usual price: £19.95 Excl. VAT
This is a comprehensive 5 page agreement that includes various provisions including sole selling rights, unconditional contracts, termination clauses and sale through private buyer treaty

Multiple Agency Terms of Business and Estate Agents Contract

Usual price: £19.95 Excl. VAT

A comprehensive 5 page document for use where the Seller has instructed several estate agents to act on a multiple agency basis. Only the successful agent who introduces the Buyer or has negotiations with the Buyer will be entitled to commission fees.

Memorandum of Sale

Usual price: £9.95 Excl. VAT
A formal document setting out in clear terms the seller and buyers details, their financial arrangements and solicitors details

Valuation and Survey Sheet

Usual price: £9.95 Excl. VAT
Detailed document for completion during the valuation process presented in a step-by-step way that enables an accurate and qualified valuation of the sellers property

Set of Three Marketing Letters

Usual price: £9.95 Excl. VAT
Set of three sequential marketing letters designed to stimulate potential vendors into action – proven, professionally drafted and editable

Marketing Appraisal Letter Initial

Usual price: £9.95 Excl. VAT
To carry out an initial market appraisal of a property.

Marketing Appraisal Letter Confirmed Valuation

Usual price: £9.95 Excl. VAT
Confirmation of market appraisal under current market conditions

Property Marketing Confirmation Letter

Usual price: £9.95 Excl. VAT
Confirmation of placing the property on the market at the initial asking price.

Offer Received – Subject to Contract

Usual price: £9.95 Excl. VAT
Letter of advice to Seller

Sale / Asking Price Reduced

Usual price: £9.95 Excl. VAT
Letter of Confirmation to Seller

Confirmation of reduction in selling price.

Usual price: £9.95 Excl. VAT
Letter of Confirmation to Seller

Mortgage Offer Received

Usual price: £9.95 Excl. VAT
Confirmation purchasers of the property have received their mortgage offer.

Letter to Buyer Confirming Purchase and Prep for Exchange

Usual price: £9.95 Excl. VAT
Confirmation letters to buyers

Buyer Has Not Received Mortgage Offer

Usual price: £9.95 Excl. VAT

Advice to Seller – Provision of information to seller on next steps.

Letter to Seller Confirming Solicitors Details

Usual price: £9.95 Excl. VAT

Communication with Seller

Standard letter confirming buyer details to seller

Usual price: £9.95 Excl. VAT

Advice to seller

Letter to Buyer Confirming Purchase Price and Further Details

Usual price: £9.95 Excl. VAT
Letter of Advice

Solicitors Letter – Buyer

Usual price: £9.95 Excl. VAT
Advice

Confirmation of purchase details to solicitors

Usual price: £9.95 Excl. VAT
Solicitors Letter – Seller

Confirmation of purchase details to solicitors

Usual price: £9.95 Excl. VAT
Standard letter

Exchange of Contracts Delayed

Usual price: £9.95 Excl. VAT
Ultimatum to Buyer/Seller – Where exchange of contracts is held up, this letter provides a time-based ultimatum to both/either party.

Seller Withdraws Sale of Property – Cease Marketing

Usual price: £9.95 Excl. VAT
Seller withdraws completely, confirmation letter to confirm details.

Seller Withdraws Sale of Property to Specific Buyer – Continue Pro-Actively Marketing

Usual price: £9.95 Excl. VAT

Seller withdraws from this buyer, but continues to market.

Solicitor’s Letter Confirming Seller/Buyer Withdrawing from Sale/Purchase x 3 Letters

Usual price: £9.95 Excl. VAT
Solicitors letter advising all parties of withdrawal from sale of one of the parties

Confirmation of Exchange of Contracts – All Parties

Usual price: £9.95 Excl. VAT

Exchange of contracts confirmation, and attachment of commission account to seller

Proactive marketing letter on completion

Usual price: £9.95 Excl. VAT

Letter of completion confirming ongoing service available, call and incentive for next instruction

Letter of Completion to Buyer

Usual price: £9.95 Excl. VAT

Confirmation letter to assure buyer completion has taken place

Letter to Buyer that wants to proceed but has not sold current property

Usual price: £9.95 Excl. VAT

Letter confirming yet to agree a sale on existing property

Confirmation under Estate Agents Act reqs of purchasers intention to develop site and instructions to sell all assets

Usual price: £9.95 Excl. VAT

Under the Estate Agents Act it is required to notify vendor of purchasers intention and sales of assets

Confirmation of relative / member of associated company

Usual price: £9.95 Excl. VAT

Under Estate Agents Act disclose of relationship or membership of related company

New Business Forecast, Business Plan & Cashflow Charts, Local Research Sheets (Total 16 pages)

Usual price: £9.95 Excl. VAT

Documents, forms and charts laid out ready for completion. Assistance in new business planning.

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