Contact Details
Southcourt Property Services Ltd
Kemp House, 160 City Road
London, EC1V 2NX
Phone: 020 3397 0070
Email: info@southcourtproperty.co.uk
Letting and estate agent documents
all downloadable, digital and legally approved
All included in the Southcourt Letting and Estate Agent Business Package
We include a Complete Set of Legal Documents, Contracts, Admin Forms, Standard Letters etc. For use by Letting Agents, Landlords, Estate Agents and Property Professionals. These can be used as printed material as part of our procedures, and/or converted to PDF and sent via email or used in your software.
- Provided via download and fully editable
- Includes licence for use one single location business
- For lettings, tenancy documentation for 1) Scotland or 2) N Ireland are also included
The following forms and documents are all included via download as part of the Southcourt Lettings and Estate Agency Business Package. The prices below are only applicable if purchased separately.
Letting Agency Documents
Letting Agency Terms of Business (Full Management)
Usual price: £19.95 Excl. VAT
Used for Fully Managed Service.
Letting Agency Terms of Business (Tenant Find Only and Rent Collection)
Usual price: £19.95 Excl. VAT
Used for Tenant Find Only and Rent Collection.
Letting Agency Terms of Business (Tenant Find Only)
Usual price: £19.95 Excl. VAT
Used for Tenant Find only.
Assured Shorthold Tenancy Agreement (AST)
Usual price: £29.95 Excl. VAT
This is a 12 page comprehensive assured shorthold tenancy agreement. It sets out the terms of the agreement between the landlord and tenant. The wording regarding the deposit is suitable where the DPS will be used for deposit protection. As this is a standard agreement you will need to amend it to reflect your individual circumstances.
Lead Tenant Declaration Form
Usual price: £19.95 Excl. VAT
Declaration by joint tenants nominating a lead tenant.
Tenancy Deposit Prescribed Information
Usual price: £24.99 Excl. VAT
Document laying out information that landlord is required to provide to tenant.
Pet Addendum (for Tenancy Agreements)
Usual price: £12.95 Excl. VAT
This is an additional page which can be added to an AST laying our the terms and conditions under which a pet may be kept on the premises.
Company Let Agreement
Usual price: £29.95 Excl. VAT
This is a standard template for a company let agreement. It sets out the terms of engagement between the landlord and tenant where the tenant will be a limited company.
High Rent Tenancy Agreement
Usual price: £29.95 Excl. VAT
A standard common law agreement suitable for high rent tenancies. It sets out the terms of engagement between the landlord and tenant. It is suitable when the rent is £100,000 or above per annum.
Assured Shorthold Tenancy Agreement for letting individual rooms (non-resident landlord) in a house.
Usual price: £29.95 Excl. VAT
Suitable for letting individual rooms or bedsits in a house where some common parts are shared with other occupiers. Suitable for some HMOs.
Holiday Let Licence Agreement
Usual price: £29.95 Excl. VAT
This Holiday Let Licence Agreement is for a furnished property (eg a house, apartment, caravan or cottage) for a short fixed term. It is specifically excluded from the Housing Act 1988.
Room Let Agreement (Resident Landlord)
Usual price: £29.95 Excl. VAT
Licence Agreement for Rooms to let in a Resident Landlord Tenancy.
Guarantee Agreement (Deed)
Usual price: £19.95 Excl. VAT
A standard template Deed of Guarantee where a guarantor is required for a tenant.
Section 13 (2) Housing Act 1988 (Rent increase during Periodic Tenancy)
Usual price: £19.95 Excl. VAT
Landlord’s notice proposing a rent increase under a Statutory Periodic Tenancy.
Notice to Quit (Non-Housing Act)
Usual price: £14.95 Excl. VAT
A Notice to Quit for non-Housing Act leases and licences, used to bring the tenancy to an end.
Section 21 (1) (b)
Usual price: £14.95 Excl. VAT
Notice used to give a tenant notice to regain possession of a property let on an AST where possession is required at the end of the current fixed term.
Section 21 (4) (a)
Usual price: £14.95 Excl. VAT
Notice used to give a tenant notice to regain possession of a property once the AST is periodic.
NEW 2015 Section 21 Notice
Usual price: £14.95 Excl. VAT
Notice to be used where the landlord requires possession and where the AST fixed term started on or after 1/10/2015.
Saving Clause
Usual price: £19.95 Excl. VAT
To be added to a Section 21 (4) (a) Notice where the tenancy period is not known or is uncertain.
Section 8 Notice of the Housing Act 1988 (amended 1996)
Usual price: £29.95 Excl. VAT
The Section 8 Notice is used where the tenant is in breach of one or more terms of his tenancy. The notice comes with guidance notes.
Holding (Reservation) Deposit Agreement
Usual price: £14.95 Excl. VAT
This agreement sets out some standard terms of engagement between the landlord and tenant where the property will be taken off the market by the landlord for a period of time in consideration for the tenant paying a holding deposit.
Section 48 Notice
Usual price: £9.95 Excl. VAT
Notification by the landlord of address in England and Wales for service of notices and payment of rent by the tenant.
Inventory of Contents and Schedule of Condition
Usual price: £14.95 Excl. VAT
Document detailing contents and condition of property to be agreed at commencement and checked at termination of tenancy.
Power of Attorney Deed
Usual price: £29.95 Excl. VAT
Allows someone to nominate another person to act in their absence on their behalf in legal matters.
Rent Arrears Letters (x 3)
Usual price: £19.95 Excl. VAT
Standard letters to be used where tenants are in rent arrears.
Standard Letting Letters
Usual price: £65.00 Excl. VAT
This set of 18 letters cover most eventualities which need to be dealt with by Landlords or Letting Agents and Property Managers from initial correspondence between agent and tenant to end of tenancy.
Notice under the Cancellation of Contracts Made in a Consumer's Home or Place of Work etc. Regulations 2008
Usual price: £19.96 Excl. VAT
Information about, and waiver of, the above where the letting agent signs up the landlord in the landlord’s home
New Business Forecast, Business Plan & Cashflow Charts, Local Research Sheets (Total 16 pages)
Usual price: £14.95 Excl. VAT
Documents, forms and charts laid out ready for completion. Assist in new business planning.
Letting Agents Information for Landlords Document (7 pages)
Usual price: £29.95 Excl. VAT
Information provided by letting agent to new landlord client outlining general tenancy matters.
Letting Agents Information for Tenant Applicants Document (2 pages)
Usual price: £19.95 Excl. VAT
Information provided by letting agent to tenant applicant explaining agency procedures.
VARIOUS Letting Agency Day-to-Day Admin Documents
Usual price: £95.00 Excl. VAT
Contents include –
- Tenant Application
- Landlord Financial Statement
- Tenant Financial Statement
- Property Instruction Details Form
- Record of Viewings
- Tenant Checkout Instructions
- Letting Agent Info for Landlords (7 pages)
- Letting Agent Info for Tenants
- Record of Tenant Enquiry
- Bank Standing Order Instruction for Rentals
- and much more…
Northern Ireland Tenancy Documentation
Usual price: £75.00 Excl. VAT
For clients based in Northern Ireland we provide a full set of N Ireland Tenancy Documentation
Scotland tenancy documentation
Usual price: £95.00 Excl. VAT
For clients based in Scotland we provide a full set of Scotland Tenancy Documentation
Estate Agency Documents
Sole Agency Terms of Business and Estate Agents Contract
Usual price: £19.95 Excl. VAT
This is a comprehensive 5 page agreement that includes various provisions including sole selling rights, unconditional contracts, termination clauses and sale through private buyer treaty
Multiple Agency Terms of Business and Estate Agents Contract
Usual price: £19.95 Excl. VAT
A comprehensive 5 page document for use where the Seller has instructed several estate agents to act on a multiple agency basis. Only the successful agent who introduces the Buyer or has negotiations with the Buyer will be entitled to commission fees.
Memorandum of Sale
Usual price: £9.95 Excl. VAT
A formal document setting out in clear terms the seller and buyers details, their financial arrangements and solicitors details
Valuation and Survey Sheet
Usual price: £9.95 Excl. VAT
Detailed document for completion during the valuation process presented in a step-by-step way that enables an accurate and qualified valuation of the sellers property
Set of Three Marketing Letters
Usual price: £9.95 Excl. VAT
Set of three sequential marketing letters designed to stimulate potential vendors into action – proven, professionally drafted and editable
Marketing Appraisal Letter Initial
Usual price: £9.95 Excl. VAT
To carry out an initial market appraisal of a property.
Marketing Appraisal Letter Confirmed Valuation
Usual price: £9.95 Excl. VAT
Confirmation of market appraisal under current market conditions
Property Marketing Confirmation Letter
Usual price: £9.95 Excl. VAT
Confirmation of placing the property on the market at the initial asking price.
Offer Received – Subject to Contract
Usual price: £9.95 Excl. VAT
Letter of advice to Seller
Sale / Asking Price Reduced
Usual price: £9.95 Excl. VAT
Letter of Confirmation to Seller
Confirmation of reduction in selling price.
Usual price: £9.95 Excl. VAT
Letter of Confirmation to Seller
Mortgage Offer Received
Usual price: £9.95 Excl. VAT
Confirmation purchasers of the property have received their mortgage offer.
Letter to Buyer Confirming Purchase and Prep for Exchange
Usual price: £9.95 Excl. VAT
Confirmation letters to buyers
Buyer Has Not Received Mortgage Offer
Usual price: £9.95 Excl. VAT
Advice to Seller – Provision of information to seller on next steps.
Letter to Seller Confirming Solicitors Details
Usual price: £9.95 Excl. VAT
Communication with Seller
Standard letter confirming buyer details to seller
Usual price: £9.95 Excl. VAT
Advice to seller
Letter to Buyer Confirming Purchase Price and Further Details
Usual price: £9.95 Excl. VAT
Letter of Advice
Solicitors Letter – Buyer
Usual price: £9.95 Excl. VAT
Advice
Confirmation of purchase details to solicitors
Usual price: £9.95 Excl. VAT
Solicitors Letter – Seller
Confirmation of purchase details to solicitors
Usual price: £9.95 Excl. VAT
Standard letter
Exchange of Contracts Delayed
Usual price: £9.95 Excl. VAT
Ultimatum to Buyer/Seller – Where exchange of contracts is held up, this letter provides a time-based ultimatum to both/either party.
Seller Withdraws Sale of Property – Cease Marketing
Usual price: £9.95 Excl. VAT
Seller withdraws completely, confirmation letter to confirm details.
Seller Withdraws Sale of Property to Specific Buyer – Continue Pro-Actively Marketing
Usual price: £9.95 Excl. VAT
Seller withdraws from this buyer, but continues to market.
Solicitor’s Letter Confirming Seller/Buyer Withdrawing from Sale/Purchase x 3 Letters
Usual price: £9.95 Excl. VAT
Solicitors letter advising all parties of withdrawal from sale of one of the parties
Confirmation of Exchange of Contracts – All Parties
Usual price: £9.95 Excl. VAT
Exchange of contracts confirmation, and attachment of commission account to seller
Proactive marketing letter on completion
Usual price: £9.95 Excl. VAT
Letter of completion confirming ongoing service available, call and incentive for next instruction
Letter of Completion to Buyer
Usual price: £9.95 Excl. VAT
Confirmation letter to assure buyer completion has taken place
Letter to Buyer that wants to proceed but has not sold current property
Usual price: £9.95 Excl. VAT
Letter confirming yet to agree a sale on existing property
Confirmation under Estate Agents Act reqs of purchasers intention to develop site and instructions to sell all assets
Usual price: £9.95 Excl. VAT
Under the Estate Agents Act it is required to notify vendor of purchasers intention and sales of assets
Confirmation of relative / member of associated company
Usual price: £9.95 Excl. VAT
Under Estate Agents Act disclose of relationship or membership of related company
New Business Forecast, Business Plan & Cashflow Charts, Local Research Sheets (Total 16 pages)
Usual price: £9.95 Excl. VAT
Documents, forms and charts laid out ready for completion. Assistance in new business planning.
Order your Southcourt Business Package today
and take the first step towards setting up your new letting or estate agency business in your own right.
