We include a Complete Set of Legal Documents, Contracts, Admin Forms, Standard Letters etc. For use by Letting Agents, Landlords, Estate Agents and Property Professionals. These can be used as printed material as part of our procedures, and/or converted to PDF and sent via email or used in your software.
The following forms and documents are all included via download as part of the Southcourt Lettings and Estate Agency Business Package. The prices below are only applicable if purchased separately.
Used for Fully Managed Service.
Used for Tenant Find Only and Rent Collection.
Used for Tenant Find only.
This is a 12 page comprehensive assured shorthold tenancy agreement. It sets out the terms of the agreement between the landlord and tenant. The wording regarding the deposit is suitable where the DPS will be used for deposit protection. As this is a standard agreement you will need to amend it to reflect your individual circumstances.
Declaration by joint tenants nominating a lead tenant.
Document laying out information that landlord is required to provide to tenant.
This is an additional page which can be added to an AST laying our the terms and conditions under which a pet may be kept on the premises.
This is a standard template for a company let agreement. It sets out the terms of engagement between the landlord and tenant where the tenant will be a limited company.
A standard common law agreement suitable for high rent tenancies. It sets out the terms of engagement between the landlord and tenant. It is suitable when the rent is £100,000 or above per annum.
Suitable for letting individual rooms or bedsits in a house where some common parts are shared with other occupiers. Suitable for some HMOs.
This Holiday Let Licence Agreement is for a furnished property (eg a house, apartment, caravan or cottage) for a short fixed term. It is specifically excluded from the Housing Act 1988.
Licence Agreement for Rooms to let in a Resident Landlord Tenancy.
A standard template Deed of Guarantee where a guarantor is required for a tenant.
Landlord's notice proposing a rent increase under a Statutory Periodic Tenancy.
A Notice to Quit for non-Housing Act leases and licences, used to bring the tenancy to an end.
Notice used to give a tenant notice to regain possession of a property let on an AST where possession is required at the end of the current fixed term.
Notice used to give a tenant notice to regain possession of a property once the AST is periodic.
Notice to be used where the landlord requires possession and where the AST fixed term started on or after 1/10/2015.
To be added to a Section 21 (4) (a) Notice where the tenancy period is not known or is uncertain.
The Section 8 Notice is used where the tenant is in breach of one or more terms of his tenancy. The notice comes with guidance notes.
This agreement sets out some standard terms of engagement between the landlord and tenant where the property will be taken off the market by the landlord for a period of time in consideration for the tenant paying a holding deposit.
Notification by the landlord of address in England and Wales for service of notices and payment of rent by the tenant.
Document detailing contents and condition of property to be agreed at commencement and checked at termination of tenancy.
Allows someone to nominate another person to act in their absence on their behalf in legal matters.
Standard letters to be used where tenants are in rent arrears.
This set of 18 letters cover most eventualities which need to be dealt with by Landlords or Letting Agents and Property Managers from initial correspondence between agent and tenant to end of tenancy.
Information about, and waiver of, the above where the letting agent signs up the landlord in the landlord's home.
Documents, forms and charts laid out ready for completion. Assist in new business planning.
Information provided by letting agent to new landlord client outlining general tenancy matters.
Information provided by letting agent to tenant applicant explaining agency procedures.
Contents include –
For clients based in Northern Ireland we provide a full set of N Ireland Tenancy Documentation
For clients based in Scotland we provide a full set of Scotland Tenancy Documentation
This is a comprehensive 5 page agreement that includes various provisions including sole selling rights, unconditional contracts, termination clauses and sale through private buyer treaty
A comprehensive 5 page document for use where the Seller has instructed several estate agents to act on a multiple agency basis. Only the successful agent who introduces the Buyer or has negotiations with the Buyer will be entitled to commission fees.
A formal document setting out in clear terms the seller and buyers details, their financial arrangements and solicitors details
Detailed document for completion during the valuation process presented in a step-by-step way that enables an accurate and qualified valuation of the sellers property
Set of three sequential marketing letters designed to stimulate potential vendors into action – proven, professionally drafted and editable
To carry out an initial market appraisal of a property.
Confirmation of market appraisal under current market conditions
Confirmation of placing the property on the market at the initial asking price.
Letter of advice to Seller
Letter of Confirmation to Seller
Letter of Confirmation to Seller
Confirmation purchasers of the property have received their mortgage offer.
Confirmation letters to buyers
Advice to Seller - Provision of information to seller on next steps.
Communication with Seller
Advice to seller
Letter of Advice
Solicitors Letter – Seller
Ultimatum to Buyer/Seller - Where exchange of contracts is held up, this letter provides a time-based ultimatum to both/either party.
Seller withdraws completely, confirmation letter to confirm details.
Seller withdraws from this buyer, but continues to market.
Solicitors letter advising all parties of withdrawal from sale of one of the parties
Exchange of contracts confirmation, and attachment of commission account to seller
Letter of completion confirming ongoing service available, call and incentive for next instruction
Confirmation letter to assure buyer completion has taken place
Letter confirming yet to agree a sale on existing property
Under the Estate Agents Act it is required to notify vendor of purchasers intention and sales of assets
Under Estate Agents Act disclose of relationship or membership of related company
Documents, forms and charts laid out ready for completion. Assistance in new business planning.
and take the first step towards setting up your new letting or estate agency business in your own right.