Letting and Estate Agency Documents, Contracts and Terms of Business

Included in all our Letting and Estate Agency Packages

i

Complete Set of Documents

We include a Complete Set of Legal Documents, Contracts, Terms of Business, Admin Forms, Standard Letters etc. for use by Letting and Estate Agents, Landlords and Property Specialists and Entrepreneurs. 

Always Up To Date

By using our FREE update service within our renowned Southcourt Support Service, you’ll always have the latest version at all times.  Our client support site is located at www.southcourtsupport.com

Flashdrive and Download

Included in your Business Package and also downloadable, these documents are all in Microsoft Word format and are fully editable.  Compatible with all Microsoft and Apple devices.

Detailed List of Included Letting Agency Documents

Please note:  All the documents below are included in all our packages.  The prices only apply if bought individually.

Letting Agency Terms of Business (Tenant Find Only and Rent Collection)
Usual price: £19.95 Excl. VAT

Used for Tenant Find Only and Rent Collection.

Letting Agency Terms of Business (Tenant Find Only)
Usual price: £19.95 Excl. VAT

Used for Tenant Find only.

Assured Shorthold Tenancy Agreement (AST)
Usual price: £29.95 Excl. VAT

This is a 12 page comprehensive assured shorthold tenancy agreement. It sets out the terms of the agreement between the landlord and tenant. The wording regarding the deposit is suitable where the DPS will be used for deposit protection. As this is a standard agreement you will need to amend it to reflect your individual circumstances.

Lead Tenant Declaration Form
Usual price: £19.95 Excl. VAT

Declaration by joint tenants nominating a lead tenant.

Tenancy Deposit Prescribed Information
Usual price: £24.99 Excl. VAT

Document laying out information that landlord is required to provide to tenant.

Pet Addendum (for Tenancy Agreements)
Usual price: £12.95 Excl. VAT

This is an additional page which can be added to an AST laying our the terms and conditions under which a pet may be kept on the premises.

Company Let Agreement
Usual price: £29.95 Excl. VAT

This is a standard template for a company let agreement. It sets out the terms of engagement between the landlord and tenant where the tenant will be a limited company.

High Rent Tenancy Agreement
Usual price: £29.95 Excl. VAT

A standard common law agreement suitable for high rent tenancies. It sets out the terms of engagement between the landlord and tenant. It is suitable when the rent is £100,000 or above per annum.

Assured Shorthold Tenancy Agreement for letting individual rooms (non-resident landlord) in a house.
Usual price: £29.95 Excl. VAT

Suitable for letting individual rooms or bedsits in a house where some common parts are shared with other occupiers. Suitable for some HMOs.

Holiday Let Licence Agreement
Usual price: £29.95 Excl. VAT

This Holiday Let Licence Agreement is for a furnished property (eg a house, apartment, caravan or cottage) for a short fixed term. It is specifically excluded from the Housing Act 1988.

Room Let Agreement (Resident Landlord)
Usual price: £29.95 Excl. VAT

Licence Agreement for Rooms to let in a Resident Landlord Tenancy.

Guarantee Agreement (Deed)
Usual price: £19.95 Excl. VAT

A standard template Deed of Guarantee where a guarantor is required for a tenant.

Section 13 (2) Housing Act 1988 (Rent increase during Periodic Tenancy)
Usual price: £19.95 Excl. VAT

Landlord’s notice proposing a rent increase under a Statutory Periodic Tenancy.

Notice to Quit (Non-Housing Act)
Usual price: £14.95 Excl. VAT

A Notice to Quit for non-Housing Act leases and licences, used to bring the tenancy to an end.

Section 21 (1) (b)
Usual price: £14.95 Excl. VAT

Notice used to give a tenant notice to regain possession of a property let on an AST where possession is required at the end of the current fixed term.

Section 21 (4) (a)
Usual price: £14.95 Excl. VAT

Notice used to give a tenant notice to regain possession of a property once the AST is periodic.

NEW 2015 Section 21 Notice
Usual price: £14.95 Excl. VAT

Notice to be used where the landlord requires possession and where the AST fixed term started on or after 1/10/2015.

Saving Clause
Usual price: £19.95 Excl. VAT

To be added to a Section 21 (4) (a) Notice where the tenancy period is not known or is uncertain.

Section 8 Notice of the Housing Act 1988 (amended 1996)
Usual price: £29.95 Excl. VAT

The Section 8 Notice is used where the tenant is in breach of one or more terms of his tenancy. The notice comes with guidance notes.

Holding (Reservation) Deposit Agreement
Usual price: £14.95 Excl. VAT

This agreement sets out some standard terms of engagement between the landlord and tenant where the property will be taken off the market by the landlord for a period of time in consideration for the tenant paying a holding deposit.

Section 48 Notice
Usual price: £9.95 Excl. VAT

Notification by the landlord of address in England and Wales for service of notices and payment of rent by the tenant.

Inventory of Contents and Schedule of Condition
Usual price: £14.95 Excl. VAT

Document detailing contents and condition of property to be agreed at commencement and checked at termination of tenancy.

Power of Attorney Deed
Usual price: £29.95 Excl. VAT

Allows someone to nominate another person to act in their absence on their behalf in legal matters.

Rent Arrears Letters (x 3)
Usual price: £19.95 Excl. VAT

Standard letters to be used where tenants are in rent arrears.

Standard Letting Letters
Usual price: £65.00 Excl. VAT

This set of 18 letters cover most eventualities which need to be dealt with by Landlords or Letting Agents and Property Managers from initial correspondence between agent and tenant to end of tenancy.

Notice under the Cancellation of Contracts Made in a Consumer’s Home or Place of Work etc. Regulations 2008
Usual price: £19.96 Excl. VAT

Information about, and waiver of, the above where the letting agent signs up the landlord in the landlord’s home.

New Business Forecast, Business Plan & Cashflow Charts, Local Research Sheets (Total 16 pages)
Usual price: £14.95 Excl. VAT

Documents, forms and charts laid out ready for completion. Assist in new business planning.

Letting Agents Information for Landlords Document (7 pages)
Usual price: £29.95 Excl. VAT

Information provided by letting agent to new landlord client outlining general tenancy matters.

Letting Agents Information for Tenant Applicants Document (2 pages)
Usual price: £19.95 Inc. VAT

Information provided by letting agent to tenant applicant explaining agency procedures.

Northern Ireland Tenancy Documentation
Usual price: £75.00 Excl. VAT

For clients based in Northern Ireland we provide a full set of N Ireland Tenancy Documentation

Scotland tenancy documentation
Usual price: £95.00 Excl. VAT

For clients based in Scotland we provide a full set of Scotland Tenancy Documentation

 

 Detailed List of Included Estate Agency Documents

Please note:  All the documents below are included in all our packages.  The prices only apply if bought individually.

Sole Agency Terms of Business and Estate Agents Contract

Usual price: £19.95 Excl. VAT

This is a comprehensive 5 page agreement that includes various provisions including sole selling rights, unconditional contracts, termination clauses and sale through private buyer treaty

Multiple Agency Terms of Business and Estate Agents Contract

Usual price: £19.95 Excl. VAT

A comprehensive 5 page document for use where the Seller has instructed several estate agents to act on a multiple agency basis. Only the successful agent who introduces the Buyer or has negotiations with the Buyer will be entitled to commission fees.

Memorandum of Sale

Usual price: £9.95 Excl. VAT

A formal document setting out in clear terms the seller and buyers details, their financial arrangements and solicitors details

Valuation and Survey Sheet

Usual price: £9.95 Excl. VAT

Detailed document for completion during the valuation process presented in a step-by-step way that enables an accurate and qualified valuation of the sellers property

Set of three marketing letters

Usual price: £19.99 Excl. VAT

Set of three sequential marketing letters designed to stimulate potential vendors into action – proven, professionally drafted and editable

Market Appraisal Letter Initial

Usual price: £5.95 Excl. VAT

To carry out an initial market appraisal of a property.

Market Appraisal Letter Confirmed Valuation

Usual price: £5.95 Excl. VAT

Confirmation of market appraisal under current market conditions

Property Marketing Confirmation Letter

Usual price: £5.95 Excl. VAT

Confirmation of placing the property on the market at the initial asking price.

Offer Received – Subject to Contract – Letter of Advice to Seller

Usual price: £5.95 Excl. VAT

Offer received subject to contract, letter of advice to seller.

Sale / Asking Price Reduced – Letter of Confirmation to Seller

Usual price: £5.95 Excl. VAT

Confirmation of reduction in selling price.

Mortgage Offer Received – Letter of Confirmation to Seller

Usual price: £5.95 Excl. VAT

Confirmation purchasers of the property have received their mortgage offer.

Letter to Buyer Confirming Purchase and Prep for Exchange

Usual price: £5.95 Excl. VAT

Standard letter to seller

Buyer Has Not Received Mortgage Offer – Advice to Seller

Usual price: £5.95 Excl. VAT

Provision of information to seller on next steps.

Letter to Seller Confirming Solicitors Details

Usual price: £5.95 Excl. VAT

Standard letter confirming buyer details to seller

Letter to Buyer Confirming Purchase Price and Further Details

Usual price: £5.95 Excl. VAT

Letter to buyer confirming purchase details and legals.

Solicitors Letter – Buyer

Usual price: £5.95 Excl. VAT

Confirmation of purchase details to solicitors

Solicitors Letter – Seller

Usual price: £5.95 Excl. VAT

Confirmation of purchase details to solicitors

Exchange of Contracts Delayed – Ultimatum to Buyer/Seller

Usual price: £9.95 Excl. VAT

Where exchange of contracts is held up, this letter provides a time-based ultimatum to both/either party.

Seller Withdraws Sale of Property – Cease Marketing

Usual price: £5.95 Excl. VAT

Seller withdraws completely, confirmation letter to confirm details.

Seller Withdraws Sale of Property to Specific Buyer – Continue Pro-Actively Marketing

Usual price: £5.95 Excl. VAT

Seller withdraws from this buyer, but continues to market.

Solicitor’s Letter Confirming Seller/Buyer Withdrawing from Sale/Purchase x 3 Letters

Usual price: £5.95 Excl. VAT

Solicitors letter advising all parties of withdrawal from sale of one of the parties

Confirmation of Exchange of Contracts – All Parties

Usual price: £5.95 Excl. VAT

Exchange of contracts confirmation, and attachment of commission account to seller

Letter of Completion to Buyer

Usual price: £5.95 Excl. VAT

Letter of completion confirming ongoing at your service, call and incentive for next instruction

Letter to Buyer that wants to proceed but has not sold current property

Usual price: £19.95 Excl. VAT

Letter confirming yet to agree a sale on existing property

Confirmation under Estate Agents Act reqs of purchasers intention to develop site and instructions to sell all assets

Usual price: £65.00 Excl. VAT

Under the Estate Agents Act it is required to notify vendor of purchasers intention and sales of assets

Confirmation under Estate Agents Act of relative / member of associated company

Usual price: £19.96 Excl. VAT

Under Estate Agents Act disclose of relationship or membership of related company

New Business Forecast, Business Plan & Cashflow Charts, Local Research Sheets (Total 16 pages)

Usual price: £15.95 Excl. VAT

Documents, forms and charts laid out ready for completion. Assist in new business planning.

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