Letting and Estate Agency Software

Cloud Based Software Included

Intuitive, powerful and easy to use

Stay Organised from Day 1

SouthcourtHub

Cloud Based Letting and Estate Agency Software

Designed, developed and managed by our technical experts, this powerful system is included at NO EXTRA COST. 

It is “Cloud-Based” which means that it can be operated on any browser on any device, anywhere in the world. 

It also works perfectly across all mobile devices (fully responsive), and therefore allows you to work from home, office or from the coffee shop – perfect when you need to manage your properties on the go! 

If you choose our Website Package or Professional Package, this software is fully pre-integrated with your website.  There are no additional charges, subscriptions or fees of any kind. 

Virtual Reality

We’ve partnered with Matterport™ to bring you at no extra cost unprecendented Virtual 3D Reality tours capability to your property listings.  FREE within SouthcourtHub. 

360 Tours

We’ve also teamed up with 360Player to bring you unlimited 360 Player Tours from our software.  360player is the most powerful and flexible solution to upload, share and embed 360-degree tours.  FREE within SouthcourtHub.  

YouTube Videos

If you host a Property Video on YouTube, you can display it directly on each of your property listings.  Upload directly from your phone to YouTube, then immediately post to your Southcourt Property Website.  Simultaneously push the property in real-time to Rightmove, Zoopla or free portals.  FREE within SouthcourtHub. 

Property Listings

Synchronise your property details, images, floorplans and all details in real time to the property portals, such as Rightmove and Zoopla.  You have the option to upload to over 170 property portals worldwide, so there are quite a few to choose from!  FREE within SouthcourtHub

Further Features of SouthcourtHub

Sales Listing
Lettings Listings
Real time updates to portals
Real time website updates
Floorplans
Marketing to Rightmove/Zoopla
Energy Performance Certificates
Geo-Coordinates
Virtual Reality Tours
360 Tours
Property Videos
Property Analytics

Pro-Agency Cloud Software

Cloud Based Letting and Estate Agency Software

The complete property software solution.  A contemporary, intuitive and powerful cloud-based (online) system to help you run your estate or letting agency.

Market-leading contemporary cloud (online) system.  Excellent for both sales and lettings.  Accessible from anywhere and on any device.  Completely unlimited users to our new Southcourt Start-Up agents, with exclusive low monthly charge as you expand your business.

Can be integrated free of charge with your new Southcourt Property Website (at design stage) if required.

Click Here for Full Feature List

Pro Cloud Software Feature List

Marketing

Select from a range of professional brochure and window card templates Included
Generate full property particulars – highlight property features and individual room details and sizes Included
Bulk upload unlimited property photos Included
Photos resized automatically prior to upload saving you time and effort Included
Re-order and rotate uploaded photos Included
Upload floorplans and generate EPC graphs Included
Assign a property to a geographical area and match to applicants’ desired areas Included
Automatically send marketing alerts for new instructions, price reductions, etc to matching applicants via email and SMS Included
Board management allowing you to send orders to your board supplier Included
Checkout property keys and record access security code details Included
Analytics showing how many people have viewed each property on your website Included
Social networking – post properties on your agency’s Facebook page and Twitter account
Optional extra
Digital Display – automated slideshow for display on your office digital display screen(s)
Optional extra

Applicant Management

Create and save property searches based on applicant’s requirements Included
Ability to create multiple searches per applicant Included
Two-way matching: find properties matching an applicant’s search, and applicant searches matching a property Included
Email matching properties to applicants Included
Flag properties as favourites or those rejected by an applicant Included
Automatic email and SMS alerts sent to applicants when new matching properties are added or brought back on the market Included
Automated daily and weekly emails of new matching properties for applicants Included

Property Portals

Upload your properties to over 60 major portals including: Rightmove, Zoopla, On The Market, Prime Location and Gumtree Included
Update your Rightmove listings in seconds with the Rightmove Real Time Datafeed Included
No extra charge for unlimited portal uploads Included
Automated nightly datafeeds to portals – also send manually at anytime Included
Support for multiple portal accounts across branches Included
Full history of all portal uploads Included

Sales

Organise and record property valuations Included
Manage viewings and remind applicants by email or SMS Included
Record offers, notify vendor and manage offer status Included
Store solicitor details and assign to vendors and buyers Included
Generate memorandum of sale and print or email to interested parties Included
Send out contracts for electronic signature Included
Full sales progression and history of correspondence Included
Full set of sale letter and email templates Included
Manage sale details and your commission as a percentage or flat fee Included
Sales commission reports for your negotiators Included
Customisable checklists to ensure no steps in the sale process are missed Included

Lettings Management

Record rent payments from tenants Included
Generate landlord statements Included
Rent due/overdue alerts Included
Send rent reminders and overdue rent notices to tenants by email, SMS or letter Included
Set-up tenancies with single or multiple tenants Included
All rent payment frequencies supported Included
Split rent across paying tenants equally or in varying amounts Included
Vary rent payment frequency and add paying tenants midway through a letting Included
Manually override rent due for individual rent periods Included
Full deposit management – lodge with deposit scheme, manage return and deductions Included
Generate and distribute tenancy agreements for signature electronically by relevant parties Included
Full set of letting correspondence and documentation included (e.g. Section 21 and Section 8 notices) Included
Landlord statements per letting or consolidate across the landlord’s portfolio – print or email to landlord Included
Tenant account statement for all or individual tenants – print or email to tenant(s) Included
Define management fees to landlord as a percentage of rent or flat fee Included
Ad-hoc landlord and tenant fees Included
HMO, student lets and guaranteed rent scheme support Included
Manage housing authority and tenant top-up payments – introduce or remove housing authority payments mid-letting Included
Manage maintenance jobs – print or email job sheets to your contractors Included
Store contractor invoices for maintenance work and generate associated expenses for landlord or tenant Included
Record your office expenses Included
Manage inspections and store property inventories – print or email to tenants and landlords Included
Record utility providers and meter numbers Included
Store check-in, interim and check-out meter readings Included
Generate check-in and check-out reports Included
Define your own checklists for check-in and check-out Included
Alerts dashboard to flag rent due/overdue, outstanding tasks, expiring gas safety certificates, etc Included
Fee drawdown process to indicate fees eligible for transfer from your client to office account Included
Extensive periodic reporting tools including Cashbook, Expense and Fee Analysis (including VAT breakdown), and provide your landlords with their Tax Year summary reports Included
Key log to track keys checked-out to tenants, staff and contractors Included
Bank Reconciliation – reconcile cash transactions within the system to your bank account Included

Diary and Address Book

Personal and Branch diary views – see appointments or other staff members in branch Included
Manage all appointment types – viewings, valuations, inspections and more, along with staff holidays and notes Included
Sync the diary with your phone, Gmail or Outlook Included
Automated applicant viewing reminders by SMS and/or email Included
Automated staff diary reminders by SMS and/or email Included
Address book with quick search listing all contacts in your system Included
Ability to bulk email your contacts Included

Multi-Branch Support

Manage your network of branches in one system Included
Control which branches your staff have access to Included
Ability to register contacts across multiple branches Included
Your agency website can cover one or several branches Included

Security and Backups

128-bit SSL encryption Included
Automatic daily backups of all data Included
Comprehensive user access level control – restrict what your users can see and do Included

General and User Productivity

Send generated documents, contracts, ASTs and more out to relevant parties to be signed electronically Included
Create custom checklists against contacts, properties and lettings Included
Assign tasks to yourself our other staff members Included
Full set of letter, email and SMS templates all of which are branded to your agency Included
Edit templates yourself and override main templates for specific contacts or properties Included
Full audit trail of all activity within the system Included
Quick search for contacts, properties and lettings Included
Shortcut to your recent activity from any page Included
Context-specific Help Included
Free training over phone or via email Included
Cloud-based – access your system from anywhere at anytime Included
No software to install Included
Bulk import data into the system, allowing quick set-up of your system

Desktop Based Software

Desktop Based Management Software

Designed to simplify the running and organisation of your letting agency, processing routine admin tasks, tenant matching, record keeping, invoicing etc. and the handling of the £1,000’s passing through your agency in deposits, rents and fees.   A special starter version is available FREE of charge exclusively to Southcourt clients and can be used for as long as you choose – there is no requirement to upgrade unless you wish to do so.  If desired this system can be expanded to network on up to 5 computers in one office, so ideal for the single branch agency. 

Click Here for Full Feature List

Desktop Software Feature List

Property Management

Record accommodation and inventory details
Manage safety certificates
Manage energy performance certificates
Enquiry and application management
Job/maintenance management
Create reminders for rent reviews, inspections, safety checks, etc.

Tenants

Manage tenant accounts
Full transaction history
Create printable invoices as required
Automated credit control
Bad debt write-off, refunds and unpaid
Record guarantor, employer and other contacts
Reports

Tenancies

Supports single and multiple tenant tenancies
Fixed or variable term tenancies
Residential and commercial lets
Generate rent charges any frequency

Suppliers

Manage supplier accounts
Full transaction history
Invoices and payments
Reports

Accounts

Multiple bank and cash accounts
Bank receipts and payments
Bank reconciliation, VAT analysis
Journal entries, Automated entries, Reports

Other

Works with Windows® XP, Vista, 7, 8, 8.1 and 10
Output reports to PDF, Excel and Word
Create multiple datasets
User accounts with access control

 Important:

All Southcourt Property websites are self-contained and have their own built in software system (SouthcourtHub) enabling you to upload and manage unlimited property listings to let / for sale.  If you wish we can integrated many software providers with our websites – please ask when ordering. 

Our websites also include FREE portal feed software which can automatically upload UNLIMITED properties to portal sites to which you subscribe, such as Zoopla, Rightmove etc. plus free portals.

Look No Further. Get Started Today.

Request Our
FREE Information Pack

Request Our

FREE Information Pack

Many thanks