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Market Leading Letting Agency and/or Estate Agency Software

Exclusive options for Southcourt Start-Up Agents

Choice of three excellent cloud based systems

To enable a smooth and seamless start to your new letting and/or estate agency, and save you time and money, we have arranged very attractive and exclusive deals with two market-leading property software companies.

A summary of each system can be found below.

System 1 - SouthcourtHub Integrated Property Software

Designed, developed and managed in-house by our software developers, our system is “Cloud-Based” and can be operated on any browser on any device, anywhere in the world.

Here are just a couple of the benefits –

  • Easily List Properties - List your properties in 2 minutes on your website or property portals, including up to 30 photos, 360 videos, virtual reality, YouTube videos, floorplans, energy performance certificates.
  • Cloud Based - Being cloud based and fully responsive, it can be operated via laptop, tablet or mobile. This means you can work from home or office. Ideal when you need to manage your properties on the go or get your properties quickly advertised.
  • 360 Tours - Our embedded 360 Player integration allow you to simply take the video with your phone, and upload directly using our SouthcourtHub App. It’s a very powerful powerful and flexible way to attract new clients, landlords and sellers.
  • YouTube Video Integration - take a YouTube video tour of the property and upload this to your account in seconds. Your property listing will automatically show your tour on your website. Simultaneously push the property in real-time to any of the property portals to commence marketing.
  • Property Portals - Upload and synchronise your property details, images, floorplans, pricing and all details in real time to your accounts on the property portals, such as Rightmove, Zoopla, etc. You even have the option to upload to over 150 property portals around the world.
  • Facebook Integration - Social media is taking the property industry to the next level, and making it easy for new agents to grow their business at low cost, advertise properties for free and connect immediately with their clients.
  • Virtual Reality Integration - our software integrates with Matterport™ to bring you at no extra cost unprecendented Virtual 3D Reality tours capability to your property listings. You’ll be able to gain a competitive edge over any agents in your area who will not normally offer anything like this level of technology.

Get started today

System 2 - Property Management Expert

  • This outstanding cloud software is designed to be used in conjuntion with System 1, although can be used independently as well.
  • Track Income and Expenditure - account for your incoming rents and expenses, including recurring payments, profits, dates, rents, tenants, landlords and much more across multiple properties.
  • Full Accounts and Client Statements - track, enter and view income and expenditure, produce and send out clients statements, including VAT and reconciliation.
  • Learn with Video Tutorials - many included video tutorials will help you from day 1 with full desktop and mobile viewing.
  • Tax and HMRC - automatically calculate your tax liability displaying the results in exactly the format expected by HMRC UK Properties. Making Tax Digital (MTD) link and submission to HMRC gateway.
  • Stay Organised - organise your tasks, contacts, appointments, documents, tenants, landlords and accounts.

Get started today

System 3 ‐ Sales, Lettings, Marketing & Management Software

The complete property software solution. An intuitive and powerful cloud-based (online) system to help you run your estate or letting agency.

Market-leading contemporary cloud (online) system. Excellent for both sales and lettings. Accessible from anywhere and on any device. Completely free to integrate with your website for our new Southcourt Start-Up agents, with exclusive discounted monthly charge as you expand your business.

Property Marketing

Distribute your sales, lettings and commercial properties to all of your marketing channels

Lettings Management

Take control of your lettings with our flexible and reliable lettings management tools

Your Website

This software system can integrate directly with your Southcourt Property website package

Numerous Product Features

FREE SET UP - FULL VERSION FROM THE OUTSET - HANDLES UNLIMITED PROPERTIES

Unlike software in similar lettings start-up packages, this cloud system is NOT restricted to one user.

Thanks to our exclusive deal, as a Southcourt client you can enjoy the following fantastic features...

Marketing

  
Select from a range of professional brochure and window card templates Included
Generate full property particulars - highlight property features and individual room details and sizes Included
Bulk upload unlimited property photos Included
Photos resized automatically prior to upload saving you time and effort Included
Re-order and rotate uploaded photos Included
Upload floorplans and generate EPC graphs Included
Assign a property to a geographical area and match to applicant's desired areas Included
Automatically send marketing alerts for new instructions, price reductions, etc to matching applicants via email and SMS Included
Board management allowing you to send orders to your board supplier Included
Checkout property keys and record access security code details Included
Analytics showing how many people have viewed each property on your website Included
Social networking - post properties on your agency's Facebook page and Twitter account
Optional extra
Digital Display - automated slideshow for display on your office digital display screen(s)
Optional extra
 

Applicant Management

  
Create and save property searches based on applicant's requirements Included
Ability to create multiple searches per applicant Included
Two-way matching: find properties matching an applicant's search, and applicant searches matching a property Included
Email matching properties to applicants Included
Flag properties as favourites or those rejected by an applicant Included
Automatic email and SMS alerts sent to applicants when new matching properties are added or brought back on the market Included
Automated daily and weekly emails of new matching properties for applicants Included
 

Property Portals

  
Upload your properties to over 60 major portals including: Rightmove, Zoopla, On The Market, Prime Location and Gumtree Included
Update your Rightmove listings in seconds with the Rightmove Real Time Datafeed Included
No extra charge for unlimited portal uploads Included
Automated nightly datafeeds to portals - also send manually at anytime Included
Support for multiple portal accounts across branches Included
Full history of all portal uploads Included
 

Sales

  
Organise and record property valuations Included
Manage viewings and remind applicants by email or SMS Included
Record offers, notify vendor and manage offer status Included
Store solicitor details and assign to vendors and buyers Included
Generate memorandum of sale and print or email to interested parties Included
Full sales progression and history of correspondence Included
Full set of sale letter and email templates Included
Manage sale details and your commission as a percentage or flat fee Included
Sales commission reports for your negotiators Included
Customisable checklists to ensure no steps in the sale process are missed Included
 

Lettings Management

  
Record rent payments from tenants Included
Generate landlord statements Included
Rent due/overdue alerts Included
Send rent reminders and overdue rent notices to tenants by email, SMS or letter Included
Set-up tenancies with single or multiple tenants Included
All rent payment frequencies supported Included
Split rent across paying tenants equally or in varying amounts Included
Vary rent payment frequency and add paying tenants midway through a letting Included
Manually override rent due for individual rent periods Included
Full deposit management - lodge with deposit scheme, manage return and deductions Included
Generate and distribute tenancy agreements Included
Full set of letting correspondence and documentation included (e.g. Section 21 and Section 8 notices) Included
Landlord statements per letting or consolidate across the landlord's portfolio - print or email to landlord Included
Tenant account statement for all or individual tenants - print or email to tenant(s) Included
Define management fees to landlord as a percentage of rent or flat fee Included
Ad-hoc landlord and tenant fees Included
HMO, student lets and guaranteed rent scheme support Included
Manage housing authority and tenant top-up payments - introduce or remove housing authority payments mid-letting Included
Manage maintenance jobs - print or email job sheets to your contractors Included
Store contractor invoices for maintenance work and generate associated expenses for landlord or tenant Included
Record your office expenses Included
Manage inspections and store property inventories - print or email to tenants and landlords Included
Record utility providers and meter numbers Included
Store check-in, interim and check-out meter readings Included
Generate check-in and check-out reports Included
Define your own checklists for check-in and check-out Included
Alerts dashboard to flag rent due/overdue, outstanding tasks, expiring gas safety certificates, etc Included
Fee drawdown process to indicate fees eligible for transfer from your client to office account Included
Extensive periodic reporting tools including Cashbook, Expense and Fee Analysis (including VAT breakdown), and provide your landlords with their Tax Year summary reports Included
Key log to track keys checked-out to tenants, staff and contractors Included
Bank Reconciliation - reconcile cash transactions within the system to your bank account Included
 

Diary and Address Book

  
Personal and Branch diary views - see appointments or other staff members in branch Included
Manage all appointment types - viewings, valuations, inspections and more, along with staff holidays and notes Included
Sync the diary with your phone, Gmail or Outlook Included
Automated applicant viewing reminders by SMS and/or email Included
Automated staff diary reminders by SMS and/or email Included
Address book with quick search listing all contacts in your system Included
Ability to bulk email your contacts Included
 

Multi-Branch Support

  
Manage your network of branches in one system Included
Control which branches your staff have access to Included
Ability to register contacts across multiple branches Included
Your agency website can cover one or several branches Included
 

Security and Backups

  
128-bit SSL encryption Included
Automatic daily backups of all data Included
Comprehensive user access level control - restrict what your users can see and do Included
 

General and User Productivity

  
Create custom checklists against contacts, properties and lettings Included
Assign tasks to yourself our other staff members Included
Full set of letter, email and SMS templates all of which are branded to your agency Included
Edit templates yourself and override main templates for specific contacts or properties Included
Full audit trail of all activity within the system Included
Quick search for contacts, properties and lettings Included
Shortcut to your recent activity from any page Included
Context-specific Help Included
Free training over phone or via email Included
Cloud-based - access your system from anywhere at anytime Included
No software to install Included
Bulk import data into the system, allowing quick set-up of your system Included

Important:

Please note that our websites do not need either of the two above software systems to function properly. All Southcourt Property websites are self-contained and have their own built in software systems enabling you to upload and manage unlimited property listings to let / for sale.

They also include portal feed software which can automatically upload UNLIMITED properties to portal sites to which you subscribe, such as Zoopla, Rightmove etc. plus free portals.

Get started today