Letting and Estate Agent Software

Exclusive options for your agency

We offer a choice of three excellent cloud based systems

To enable a smooth and seamless start to your new letting and/or estate agency, and save you time and money, we have arranged very attractive and exclusive deals with two market-leading property software companies providing estate agent software.

A summary of each system can be found below.

System 1 - SouthcourtHub Integrated Estate Agent Software

Designed, developed and managed in-house by our software developers, our estate agent software system is “Cloud-Based” and can be operated on any browser on any device, anywhere in the world.

Here are just a couple of the benefits –

  • Property Portals - Upload and synchronise your property details, images, floorplans, pricing and all details in real time to your accounts on the property portals, such as Rightmove, Zoopla, etc. You even have the option to upload to over 150 property portals around the world. See Property Portals
  • Facebook Integration - Social media is taking the property industry to the next level, and making it easy for new agents to grow their business at low cost, advertise properties for free and connect immediately with their clients.
  • Virtual Reality Integration - our software integrates with Matterport™ to bring you at no extra cost unprecendented Virtual 3D Reality tours capability to your property listings. You’ll be able to gain a competitive edge over any agents in your area who will not normally offer anything like this level of technology. See Matterport Website

System 2 - Property Management Expert Letting Agent Software

  • This outstanding letting agent software is designed to be used in conjunction with System 1, although can be used independently as well.
  • Track Income and Expenditure - account for your incoming rents and expenses, including recurring payments, profits, dates, rents, tenants, landlords and much more across multiple properties.
  • Full Accounts and Client Statements - track, enter and view income and expenditure, produce and send out clients statements, including VAT and reconciliation.
  • Learn with Video Tutorials - many included video tutorials will help you from day 1 with full desktop and mobile viewing.
  • Tax and HMRC - automatically calculate your tax liability displaying the results in exactly the format expected by HMRC UK Properties. Making Tax Digital (MTD) link and submission to HMRC gateway.
  • Stay Organised - organise your tasks, contacts, appointments, documents, tenants, landlords and accounts.

System 3 ‐ Sales, Lettings, Marketing & Management Software

The complete letting or estate agent software solution. An intuitive and powerful cloud-based (online) system to help you run your estate or letting agency.

Market-leading contemporary cloud (online) system. Excellent estate agent software for both sales and lettings. Accessible from anywhere and on any device. Completely free to integrate with your website for our new Southcourt Start-Up agents, with exclusive discounted monthly charge as you expand your business.

Property Marketing

Distribute your sales, lettings and commercial properties to all of your marketing channels

Lettings Management

Take control of your lettings with our flexible and reliable lettings management tools

Your Website

This software system can integrate directly with your Southcourt Property website package

Numerous Product Features

FREE SET UP - FULL VERSION FROM THE OUTSET - HANDLES UNLIMITED PROPERTIES

Unlike software in similar lettings start-up packages, this cloud system is NOT restricted to one user.

Thanks to our exclusive deal, as a Southcourt client you can enjoy the following fantastic features…

Marketing

Select from a range of professional brochure and window card templates

Generate full property particulars – highlight property features and individual room details and sizes

Bulk upload unlimited property photos
Photos resized automatically prior to upload saving you time and effort

Re-order and rotate uploaded photos

Upload floorplans and generate EPC graphs

Assign a property to a geographical area and match to applicant’s desired areas

Automatically send marketing alerts for new instructions, price reductions, etc to matching applicants via email and SMS

Board management allowing you to send orders to your board supplier

Checkout property keys and record access security code details

Analytics showing how many people have viewed each property on your website

Social networking – post properties on your agency’s Facebook page and Twitter account

Optional extra

Digital Display – automated slideshow for display on your office digital display screen(s)

Optional extra

Applicant Management

Create and save property searches based on applicant’s requirements

Ability to create multiple searches per applicant

Two-way matching: find properties matching an applicant’s search, and applicant searches matching a property

Email matching properties to applicants

Flag properties as favourites or those rejected by an applicant

Automatic email and SMS alerts sent to applicants when new matching properties are added or brought back on the market

Automated daily and weekly emails of new matching properties for applicants

Property Portals

Upload your properties to over 60 major portals including: Rightmove, Zoopla, On The Market, Prime Location and Gumtree

Update your Rightmove listings in seconds with the Rightmove Real Time Datafeed

No extra charge for unlimited portal uploads

Automated nightly datafeeds to portals – also send manually at anytime

Support for multiple portal accounts across branches

Full history of all portal uploads

Sales

Organise and record property valuations

Manage viewings and remind applicants by email or SMS

Record offers, notify vendor and manage offer status

Store solicitor details and assign to vendors and buyers

Generate memorandum of sale and print or email to interested parties

Full sales progression and history of correspondence

Full set of sale letter and email templates

Manage sale details and your commission as a percentage or flat fee

Sales commission reports for your negotiators

Customisable checklists to ensure no steps in the sale process are missed

Lettings Management

Record rent payments from tenants

Generate landlord statements

Rent due/overdue alerts

Send rent reminders and overdue rent notices to tenants by email, SMS or letter

Set-up tenancies with single or multiple tenants

All rent payment frequencies supported

Split rent across paying tenants equally or in varying amounts

Vary rent payment frequency and add paying tenants midway through a letting

Manually override rent due for individual rent periods

Full deposit management – lodge with deposit scheme, manage return and deductions

Generate and distribute tenancy agreements

Full set of letting correspondence and documentation included (e.g. Section 21 and Section 8 notices)

Landlord statements per letting or consolidate across the landlord’s portfolio – print or email to landlord

Tenant account statement for all or individual tenants – print or email to tenant(s).

Define management fees to landlord as a percentage of rent or flat fee

Ad-hoc landlord and tenant fees

HMO, student lets and guaranteed rent scheme support

Manage housing authority and tenant top-up payments – introduce or remove housing authority payments mid-letting

Manage maintenance jobs – print or email job sheets to your contractors

Store contractor invoices for maintenance work and generate associated expenses for landlord or tenant

Record your office expenses

Manage inspections and store property inventories – print or email to tenants and landlords

Record utility providers and meter numbers

Store check-in, interim and check-out meter readings

Generate check-in and check-out reports

Define your own checklists for check-in and check-out

Alerts dashboard to flag rent due/overdue, outstanding tasks, expiring gas safety certificates, etc

Fee drawdown process to indicate fees eligible for transfer from your client to office account

Extensive periodic reporting tools including Cashbook, Expense and Fee Analysis (including VAT breakdown), and provide your landlords with their Tax Year summary reports

Key log to track keys checked-out to tenants, staff and contractors

Bank Reconciliation – reconcile cash transactions within the system to your bank account

Diary and Address Book

Personal and Branch diary views – see appointments or other staff members in branch

Manage all appointment types – viewings, valuations, inspections and more, along with staff holidays and notes

Sync the diary with your phone, Gmail or Outlook

Automated applicant viewing reminders by SMS and/or email

Automated staff diary reminders by SMS and/or email

Address book with quick search listing all contacts in your system

Ability to bulk email your contacts

Multi-Branch Support

Manage your network of branches in one system

Control which branches your staff have access to

Ability to register contacts across multiple branches

Your agency website can cover one or several branches

Security and Backups

128-bit SSL encryption

Automatic daily backups of all data

Comprehensive user access level control – restrict what your users can see and do

General and User Productivity

Create custom checklists against contacts, properties and lettings

Assign tasks to yourself our other staff members

Full set of letter, email and SMS templates all of which are branded to your agency

Edit templates yourself and override main templates for specific contacts or properties

Full audit trail of all activity within the system

Quick search for contacts, properties and lettings

Shortcut to your recent activity from any page

Context-specific Help

Free training over phone or via email

Cloud-based – access your system from anywhere at anytime

No software to install

Bulk import data into the system, allowing quick set-up of your system

Important:

Please note that our websites do not need either of the above estate agent software systems to function properly. All Southcourt Property websites are self-contained and have their own built in software systems enabling you to upload and manage unlimited property listings to let / for sale.

They also include portal feed software which can automatically upload UNLIMITED properties to portal sites to which you subscribe, such as Zoopla, Rightmove etc. plus free portals.

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