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Letting and Estate Agent Software
Exclusive options for your agency
We offer a choice of three excellent cloud based systems
To enable a smooth and seamless start to your new letting and/or estate agency, and save you time and money, we have arranged very attractive and exclusive deals with two market-leading property software companies providing estate agent software.
A summary of each system can be found below.
System 1 - SouthcourtHub Integrated Estate Agent Software
Designed, developed and managed in-house by our software developers, our estate agent software system is “Cloud-Based” and can be operated on any browser on any device, anywhere in the world.
Here are just a couple of the benefits –
- Easily List Properties - List your properties in 2 minutes on your website or property portals, including up to 30 photos, 360 videos, virtual reality, YouTube videos, floorplans, energy performance certificates.
- Cloud Based - Being cloud based and fully responsive, it can be operated via laptop, tablet or mobile. This means you can work from home or office. Ideal when you need to manage your properties on the go or get your properties quickly advertised.
- 360 Tours - Our embedded 360 Player integration allow you to simply take the video with your phone, and upload directly using our SouthcourtHub App. It’s a very powerful powerful and flexible way to attract new clients, landlords and sellers.
- YouTube Video Integration - take a YouTube video tour of the property and upload this to your account in seconds. Your property listing will automatically show your tour on your website. Simultaneously push the property in real-time to any of the property portals to commence marketing.
- Property Portals - Upload and synchronise your property details, images, floorplans, pricing and all details in real time to your accounts on the property portals, such as Rightmove, Zoopla, etc. You even have the option to upload to over 150 property portals around the world. See Property Portals
- Facebook Integration - Social media is taking the property industry to the next level, and making it easy for new agents to grow their business at low cost, advertise properties for free and connect immediately with their clients.
- Virtual Reality Integration - our software integrates with Matterport™ to bring you at no extra cost unprecendented Virtual 3D Reality tours capability to your property listings. You’ll be able to gain a competitive edge over any agents in your area who will not normally offer anything like this level of technology. See Matterport Website
System 2 - Property Management Expert Letting Agent Software
- This outstanding letting agent software is designed to be used in conjunction with System 1, although can be used independently as well.
- Track Income and Expenditure - account for your incoming rents and expenses, including recurring payments, profits, dates, rents, tenants, landlords and much more across multiple properties.
- Full Accounts and Client Statements - track, enter and view income and expenditure, produce and send out clients statements, including VAT and reconciliation.
- Learn with Video Tutorials - many included video tutorials will help you from day 1 with full desktop and mobile viewing.
- Tax and HMRC - automatically calculate your tax liability displaying the results in exactly the format expected by HMRC UK Properties. Making Tax Digital (MTD) link and submission to HMRC gateway.
- Stay Organised - organise your tasks, contacts, appointments, documents, tenants, landlords and accounts.
System 3 ‐ Sales, Lettings, Marketing & Management Software
The complete letting or estate agent software solution. An intuitive and powerful cloud-based (online) system to help you run your estate or letting agency.
Market-leading contemporary cloud (online) system. Excellent estate agent software for both sales and lettings. Accessible from anywhere and on any device. Completely free to integrate with your website for our new Southcourt Start-Up agents, with exclusive discounted monthly charge as you expand your business.
Property Marketing
Distribute your sales, lettings and commercial properties to all of your marketing channels
Lettings Management
Take control of your lettings with our flexible and reliable lettings management tools
Your Website
This software system can integrate directly with your Southcourt Property website package
Numerous Product Features
FREE SET UP - FULL VERSION FROM THE OUTSET - HANDLES UNLIMITED PROPERTIES
Unlike software in similar lettings start-up packages, this cloud system is NOT restricted to one user.
Thanks to our exclusive deal, as a Southcourt client you can enjoy the following fantastic features…
Marketing
Generate full property particulars – highlight property features and individual room details and sizes
Bulk upload unlimited property photos
Photos resized automatically prior to upload saving you time and effort
Re-order and rotate uploaded photos
Upload floorplans and generate EPC graphs
Assign a property to a geographical area and match to applicant’s desired areas
Automatically send marketing alerts for new instructions, price reductions, etc to matching applicants via email and SMS
Board management allowing you to send orders to your board supplier
Checkout property keys and record access security code details
Analytics showing how many people have viewed each property on your website
Social networking – post properties on your agency’s Facebook page and Twitter account
Optional extra
Digital Display – automated slideshow for display on your office digital display screen(s)
Optional extra
Applicant Management
Create and save property searches based on applicant’s requirements
Ability to create multiple searches per applicant
Two-way matching: find properties matching an applicant’s search, and applicant searches matching a property
Email matching properties to applicants
Flag properties as favourites or those rejected by an applicant
Automatic email and SMS alerts sent to applicants when new matching properties are added or brought back on the market
Automated daily and weekly emails of new matching properties for applicants
Property Portals
Upload your properties to over 60 major portals including: Rightmove, Zoopla, On The Market, Prime Location and Gumtree
Update your Rightmove listings in seconds with the Rightmove Real Time Datafeed
No extra charge for unlimited portal uploads
Automated nightly datafeeds to portals – also send manually at anytime
Support for multiple portal accounts across branches
Full history of all portal uploads
Sales
Organise and record property valuations
Manage viewings and remind applicants by email or SMS
Record offers, notify vendor and manage offer status
Store solicitor details and assign to vendors and buyers
Generate memorandum of sale and print or email to interested parties
Full sales progression and history of correspondence
Full set of sale letter and email templates
Manage sale details and your commission as a percentage or flat fee
Sales commission reports for your negotiators
Customisable checklists to ensure no steps in the sale process are missed
Lettings Management
Record rent payments from tenants
Generate landlord statements
Rent due/overdue alerts
Send rent reminders and overdue rent notices to tenants by email, SMS or letter
Set-up tenancies with single or multiple tenants
All rent payment frequencies supported
Split rent across paying tenants equally or in varying amounts
Vary rent payment frequency and add paying tenants midway through a letting
Manually override rent due for individual rent periods
Full deposit management – lodge with deposit scheme, manage return and deductions
Generate and distribute tenancy agreements
Full set of letting correspondence and documentation included (e.g. Section 21 and Section 8 notices)
Landlord statements per letting or consolidate across the landlord’s portfolio – print or email to landlord
Tenant account statement for all or individual tenants – print or email to tenant(s).
Define management fees to landlord as a percentage of rent or flat fee
Ad-hoc landlord and tenant fees
HMO, student lets and guaranteed rent scheme support
Manage housing authority and tenant top-up payments – introduce or remove housing authority payments mid-letting
Manage maintenance jobs – print or email job sheets to your contractors
Store contractor invoices for maintenance work and generate associated expenses for landlord or tenant
Record your office expenses
Manage inspections and store property inventories – print or email to tenants and landlords
Record utility providers and meter numbers
Store check-in, interim and check-out meter readings
Generate check-in and check-out reports
Define your own checklists for check-in and check-out
Alerts dashboard to flag rent due/overdue, outstanding tasks, expiring gas safety certificates, etc
Fee drawdown process to indicate fees eligible for transfer from your client to office account
Extensive periodic reporting tools including Cashbook, Expense and Fee Analysis (including VAT breakdown), and provide your landlords with their Tax Year summary reports
Key log to track keys checked-out to tenants, staff and contractors
Bank Reconciliation – reconcile cash transactions within the system to your bank account
Diary and Address Book
Personal and Branch diary views – see appointments or other staff members in branch
Manage all appointment types – viewings, valuations, inspections and more, along with staff holidays and notes
Sync the diary with your phone, Gmail or Outlook
Automated applicant viewing reminders by SMS and/or email
Automated staff diary reminders by SMS and/or email
Address book with quick search listing all contacts in your system
Ability to bulk email your contacts
Multi-Branch Support
Manage your network of branches in one system
Control which branches your staff have access to
Ability to register contacts across multiple branches
Your agency website can cover one or several branches
Security and Backups
128-bit SSL encryption
Automatic daily backups of all data
Comprehensive user access level control – restrict what your users can see and do
General and User Productivity
Create custom checklists against contacts, properties and lettings
Assign tasks to yourself our other staff members
Full set of letter, email and SMS templates all of which are branded to your agency
Edit templates yourself and override main templates for specific contacts or properties
Full audit trail of all activity within the system
Quick search for contacts, properties and lettings
Shortcut to your recent activity from any page
Context-specific Help
Free training over phone or via email
Cloud-based – access your system from anywhere at anytime
No software to install
Bulk import data into the system, allowing quick set-up of your system
Important:
Please note that our websites do not need either of the above estate agent software systems to function properly. All Southcourt Property websites are self-contained and have their own built in software systems enabling you to upload and manage unlimited property listings to let / for sale.
They also include portal feed software which can automatically upload UNLIMITED properties to portal sites to which you subscribe, such as Zoopla, Rightmove etc. plus free portals.
