Letting and Estate Agent Software

Select from a range of professional brochure and window card templates

Generate full property particulars – highlight property features and individual room details and sizes

Bulk upload unlimited property photos

Photos resized automatically prior to upload saving you time and effort

Re-order and rotate uploaded photos

Upload floorplans and generate EPC graphs

Assign a property to a geographical area and match to applicant’s desired areas

Automatically send marketing alerts for new instructions, price reductions, etc to matching applicants via email and SMS

Board management allowing you to send orders to your board supplier

Checkout property keys and record access security code details

Analytics showing how many people have viewed each property on your website

Social networking – post properties on your agency’s Facebook page and Twitter account

Optional extra

Digital Display – automated slideshow for display on your office digital display screen(s)

Optional extra

Create and save property searches based on applicant’s requirements

Ability to create multiple searches per applicant

Two-way matching: find properties matching an applicant’s search, and applicant searches matching a property

Email matching properties to applicants

Flag properties as favourites or those rejected by an applicant

Automatic email and SMS alerts sent to applicants when new matching properties are added or brought back on the market

Automated daily and weekly emails of new matching properties for applicants

Upload your properties to over 60 major portals including: Rightmove, Zoopla, On The Market, Prime Location and Gumtree

Update your Rightmove listings in seconds with the Rightmove Real Time Datafeed

No extra charge for unlimited portal uploads

Automated nightly datafeeds to portals – also send manually at anytime

Support for multiple portal accounts across branches

Full history of all portal uploads

Organise and record property valuations

Manage viewings and remind applicants by email or SMS

Record offers, notify vendor and manage offer status

Store solicitor details and assign to vendors and buyers

Generate memorandum of sale and print or email to interested parties

Full sales progression and history of correspondence

Full set of sale letter and email templates

Manage sale details and your commission as a percentage or flat fee

Sales commission reports for your negotiators

Customisable checklists to ensure no steps in the sale process are missed

Record rent payments from tenants

Generate landlord statements

Rent due/overdue alerts

Send rent reminders and overdue rent notices to tenants by email, SMS or letter

Set-up tenancies with single or multiple tenants

All rent payment frequencies supported

Split rent across paying tenants equally or in varying amounts

Vary rent payment frequency and add paying tenants midway through a letting

Manually override rent due for individual rent periods

Full deposit management – lodge with deposit scheme, manage return and deductions

Generate and distribute tenancy agreements

Full set of letting correspondence and documentation included (e.g. Section 21 and Section 8 notices)

Landlord statements per letting or consolidate across the landlord’s portfolio – print or email to landlord

Tenant account statement for all or individual tenants – print or email to tenant(s).

Define management fees to landlord as a percentage of rent or flat fee

Ad-hoc landlord and tenant fees

HMO, student lets and guaranteed rent scheme support

Manage housing authority and tenant top-up payments – introduce or remove housing authority payments mid-letting

Manage maintenance jobs – print or email job sheets to your contractors

Store contractor invoices for maintenance work and generate associated expenses for landlord or tenant

Record your office expenses

Manage inspections and store property inventories – print or email to tenants and landlords

Record utility providers and meter numbers

Store check-in, interim and check-out meter readings

Generate check-in and check-out reports

Define your own checklists for check-in and check-out

Alerts dashboard to flag rent due/overdue, outstanding tasks, expiring gas safety certificates, etc

Fee drawdown process to indicate fees eligible for transfer from your client to office account

Extensive periodic reporting tools including Cashbook, Expense and Fee Analysis (including VAT breakdown), and provide your landlords with their Tax Year summary reports

Key log to track keys checked-out to tenants, staff and contractors

Bank Reconciliation – reconcile cash transactions within the system to your bank account

Personal and Branch diary views – see appointments or other staff members in branch

Manage all appointment types – viewings, valuations, inspections and more, along with staff holidays and notes

Sync the diary with your phone, Gmail or Outlook

Automated applicant viewing reminders by SMS and/or email

Automated staff diary reminders by SMS and/or email

Address book with quick search listing all contacts in your system

Ability to bulk email your contacts

Manage your network of branches in one system

Control which branches your staff have access to

Ability to register contacts across multiple branches

Your agency website can cover one or several branches

128-bit SSL encryption

Automatic daily backups of all data

Comprehensive user access level control – restrict what your users can see and do

Create custom checklists against contacts, properties and lettings

Assign tasks to yourself our other staff members

Full set of letter, email and SMS templates all of which are branded to your agency

Edit templates yourself and override main templates for specific contacts or properties

Full audit trail of all activity within the system

Quick search for contacts, properties and lettings

Shortcut to your recent activity from any page

Context-specific Help

Free training over phone or via email

Cloud-based – access your system from anywhere at anytime

No software to install

Bulk import data into the system, allowing quick set-up of your system