Letting and Estate Agency Software Options

Southcourt Property have developed a number of letting and estate agent software solutions.  These are designed to assist with the management, set up and running of your properties and your letting or estate agency.   Set up is always free, and they’re all included in our Business, Professional and Platinum Packages. 

System 1 - SouthcourtHub Cloud Based Marketing and Management Software

Powerful Agency Functions

Designed, developed and managed by our technical experts, this powerful system is “Cloud-Based” and can be operated on any browser on any device.  It gives the option to list your properties on your website, plus your accounts on over 170 property portals, and includes floorplans, energy performance certificates, virtual reality and 360 video tours.  Because it’s cloud based, and comes with the App, you can work from home, office or from the coffee shop – perfect when you need to manage your properties on the go!

Business Package Software

NEW for 2019 Free Unlimited “Facebook Marketplace” Advertising for your Properties

The largest and most effective method of advertising properties and finding buyers and sellers is Facebook Marketplace.  Social media is taking the property industry to the next level, and making it easy for new digitally-aware agents to grow their businesses,  advertise properties for free and connect in the latest way with their clients.


Your Mobile Office – SouthcourtHub App

Provided as standard within our Professional and Platinum Packages, our advanced cloud based Software App allows you to create your property listings in real-time. For example, you can set the price, description, features, photos, 3D tours, and location and then immediately publish to the property portals. This provides excellent efficiency gains, and means you’re free for that coffee when you get back home or back to the office.

Other Included Features of System 1 - SouthcourtHub

Property Portals


Upload and synchronise your property details, images, floorplans, pricing and all details in real time to your accounts on the property portals, such as Rightmove, Zoopla, Gumtree and OnTheMarket. You have the option to upload to over 170 property portals across the world, so there are quite a few to choose from! Includes sales, lettings, holiday lets etc.


360 Degree Viewing

360 Player

We’ve teamed up with 360Player to bring you built-in, embedded 360 Player Tours direct from our SouthcourtHub software. 360Player is the most powerful and flexible solution to upload, share and embed 360-degree tours into your property listings. You simply take the video with your phone, and upload directly using our SouthcourtHub App.


YouTube Tours


Take a YouTube video tour of the property and upload this to your YouTube account.  Your property listing will automatically show your tour on your website property listing. Upload directly from your phone to YouTube via the App, then immediately post to your website.  Simultaneously push the property in real-time to any of the portals to commence marketing.  


Virtual Reality

Virtual Reality

Our software integrates with Matterport™ to bring you at no extra cost unprecendented Virtual 3D Reality tours capability to your property listings. This is the gold-standard of Virtual Reality property viewing experiences, and allows you to gain a competitive edge over any agents in your area who will not offer anything like this level of technology advancement.


Used in conjunction with our full FREE cloud-based property management software, you can also carry out the following tasks:

Manage Tenancies

Manage all your landlords, tenants, tenancies across multiple properties and stay ultra-organised

Track Income and Expenditure

Track and account for your incoming rents and expenses, including recurring payments

Produce Client Statements

Produce and send out clients statements, including VAT and reconciliation

Video Tutorials

Many included video tutorials will help you from day 1 with full desktop and mobile viewing

System 2 - Advanced cloud-based estate agent software and letting agent software

Advanced Cloud Based Software

The complete property software solution.  A contemporary, intuitive and powerful cloud-based (online) system to help you run your estate or letting agency.  Includes full management of a large portfolio of lettings or sales properties. Excellent for both sales and lettings, and because it’s cloud-based, it’s accessible from anywhere and on any device.  Completely FREE to set up with your website with unlimited users, with a heavily discounted and exclusive monthly fee whilst you grow your business. 


Features of System 2 - Advanced estate agent and letting agent software

Select from a range of professional brochure and window card templates
Generate full property particulars – highlight property features and individual room details and sizes
Bulk upload unlimited property photos
Photos resized automatically prior to upload saving you time and effort
Re-order and rotate uploaded photos
Upload floorplans and generate EPC graphs
Assign a property to a geographical area and match to applicants’ desired areas
Automatically send marketing alerts for new instructions, price reductions, etc to matching applicants via email and SMS
Board management allowing you to send orders to your board supplier
Checkout property keys and record access security code details
Analytics showing how many people have viewed each property on your website
Social networking – post properties on your agency’s Facebook page and Twitter account – Optional extra
Digital Display – automated slideshow for display on your office digital display screen(s) – Optional extra

Create and save property searches based on applicant’s requirements
Ability to create multiple searches per applicant
Two-way matching: find properties matching an applicant’s search, and applicant searches matching a property
Email matching properties to applicants
Flag properties as favourites or those rejected by an applicant
Automatic email and SMS alerts sent to applicants when new matching properties are added or brought back on the market
Automated daily and weekly emails of new matching properties for applicants

Upload your properties to over 60 major portals including: Rightmove, Zoopla, On The Market, Prime Location and Gumtree
Update your Rightmove listings in seconds with the Rightmove Real Time Datafeed
No extra charge for unlimited portal uploads
Automated nightly datafeeds to portals – also send manually at anytime
Support for multiple portal accounts across branches
Full history of all portal uploads

Organise and record property valuations
Manage viewings and remind applicants by email or SMS
Record offers, notify vendor and manage offer status
Store solicitor details and assign to vendors and buyers
Generate memorandum of sale and print or email to interested parties
Send out contracts for electronic signature
Record details of the chain associated with a sale
Full sales progression and history of correspondence
Full set of sale letter and email templates
Manage sale details and your commission as a percentage or flat fee
Sales commission reports for your negotiators
Customisable checklists to ensure no steps in the sale process are missed

Record rent payments from tenants
Generate landlord statements
Rent due/overdue alerts
Send rent reminders and overdue rent notices to tenants by email, SMS or letter
Set-up tenancies with single or multiple tenants
All rent payment frequencies supported
Split rent across paying tenants equally or in varying amounts
Vary rent payment frequency and add paying tenants midway through a letting
Manually override rent due for individual rent periods
Full deposit management – lodge with deposit scheme, manage return and deductions
Generate and distribute tenancy agreements for signature electronically by relevant parties
Full set of letting correspondence and documentation (e.g. Section 21 and Section 8 notices)
Landlord statements per letting or consolidate across the landlord’s portfolio – print or email to landlord
Tenant account statement for all or individual tenants – print or email to tenant(s)
Define management fees to landlord as a percentage of rent or flat fee
Ad-hoc one-off and recurring landlord and tenant fees
HMO, student lets and guaranteed rent scheme support
Manage housing authority and tenant top-up payments – introduce or remove housing authority payments mid-letting
Manage maintenance jobs – print or email job sheets to your contractors
Store contractor invoices for maintenance work and generate associated expenses for landlord or tenant
Record your office expenses
Manage inspections and store property inventories – print or email to tenants and landlords
Record utility providers and meter numbers
Store check-in, interim and check-out meter readings
Generate check-in and check-out reports
Define your own checklists for check-in and check-out
Alerts dashboard to flag rent due/overdue, outstanding tasks, expiring gas safety certificates, etc
Fee drawdown process to indicate fees eligible for transfer from your client to office account
Extensive periodic reporting tools including Cashbook, Expense and Fee Analysis (including VAT breakdown), and provide your landlords with their Tax Year summary reports
Key log to track keys checked-out to tenants, staff and contractors
Bank Reconciliation – reconcile cash transactions within the system to your bank account

Diary and Address Book

Personal and Branch diary views – see appointments or other staff members in branch
Manage all appointment types – viewings, valuations, inspections and more, along with staff holidays and notes
Sync the diary with your phone, Gmail or Outlook
Automated applicant viewing reminders by SMS and/or email
Automated staff diary reminders by SMS and/or email
Address book with quick search listing all contacts in your system
Ability to bulk email your contacts

Multi-Branch Support

Manage your network of branches in one system
Control which branches your staff have access to
Ability to register contacts across multiple branches
Your agency website can cover one or several branches

Security and Backups

128-bit SSL encryption
Automatic daily backups of all data
Comprehensive user access level control – restrict what your users can see and do

General and User Productivity

Send generated documents, contracts, ASTs and more out to relevant parties to be signed electronically
Create custom checklists against contacts, properties and lettings
Assign tasks to yourself our other staff members
Full set of letter, email and SMS templates all of which are branded to your agency
Edit templates yourself and override main templates for specific contacts or properties
Full audit trail of all activity within the system
Quick search for contacts, properties and lettings
Shortcut to your recent activity from any page
Context-specific Help
Free training over phone or via email
Cloud-based – access your system from anywhere at anytime
No software to install
Bulk import data into the system, allowing quick set-up of your system

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